POLICIES

CODE OF CONDUCT | COSPLAY | HARASSMENT | FILMING | PANELIST

EXHIBIT HALL FORBIDDEN GOODS | ARTIST ALLEY FAN ARTS & CRAFTS 

CODE OF ETHICAL CONDUCT:

Clarion Events, Inc. (“Clarion”) prides itself on providing an inclusive and supportive environment where all people are treated with dignity, decency, and respect. Clarion expects all parties associated with its events to behave appropriately throughout the year and requires that all individuals associated with its events act in a considerate, respectful, and collaborative manner. Demeaning, discriminatory, or harassing behavior and speech are not permitted. While involved with Clarion or Anime NYC, we ask that you use best efforts to be mindful of your surroundings and of your fellow participants, and to alert event venue security or Anime NYC staff if you notice a dangerous or harassing situation or someone in distress. Additionally, you may also reach out to [email protected] year-round with any questions or comments.

UNACCEPTABLE CONDUCT:

All who participate in any Clarion event deserve respectful treatment, regardless of the capacity in which they are attending or participating. Unacceptable behaviors include, but are not limited to, the following: intimidating, harassing, abusive, discriminatory, derogatory, or demeaning conduct by any attendee, speaker, partner, exhibitor, or volunteer of the event or related event activities. Clarion prohibits any and all offensive verbal comments related to gender, sexual orientation, race, religion, national origin, gender identity, or disability; use of nudity and/or sexual images in public spaces (including presentation slides); deliberate intimidation, stalking or unwelcome following; harassing photography or recording; sustained disruption of talks or other events; unwelcome physical contact or attention. Attendees often combine professional activities with social interaction, and while Anime NYC encourages such networking and strengthening of connections between participants, Anime NYC reserves the right to remove anyone who appears inebriated and who engages in conduct that interferes with the ability of other attendees and/or exhibitors to participate in and enjoy the event, and anyone whose social attentions become unwelcome toward a staff member, attendee, exhibitor, or any other person associated with the event. Event participants are not permitted to bring firearms to the event.

CONSEQUENCES OF UNACCEPTABLE BEHAVIOR:

Unacceptable behavior will not be tolerated at the events whether by attendees, media, speakers, volunteers, organizers, venue staff, sponsors, exhibitors, or anyone else even remotely related to the event. Anyone asked to stop unacceptable behavior is expected to comply immediately. Anime NYC, at its discretion, may remove and bar those who violate this Code from continued attendance or participation in some or all of the events in its sole and absolute discretion, without refund of any fees paid, and may bar violators of this Code from attendance or participation of any future Clarion events in its sole and absolute discretion. This code provides general guidelines and cannot cover every possible type of unacceptable behavior. Anime NYC reserves the right to apply corrective action to instances other than the specific examples noted.

This Code of Conduct may be modified at any time and for any reason.

We want Anime NYC to be fun, and part of it being fun is keeping you secure. If you’re coming in cosplay or bringing a cosplay prop to Anime NYC, please read our cosplay rules first. Cosplay is a huge part of anime culture, and we don’t want to limit your creativity, but we want to make sure you and everyone at Anime NYC is safe.

If you’re bringing a cosplay prop, please visit one of our prop check stations around the convention center to have it inspected and tagged by our security team.

The LeftField Media Cosplay & Prop Weapons Policy can be found here.

• All are welcome, come as you are! We discourage gatekeeping of any kind at our events. Allow fans to participate at their existing level of cosplay, no matter your subjective opinions on their craftsmanship. However far along they are with their costume, and whatever way they choose to shine their cosplay flag, encourage your fellow fan with a friendly “Come on in” attitude!
• Respect the fan’s right to privacy! Refrain from requiring personal information in order for a fan to participate. Respect a fan’s right to choose whether or not they want to to engage with you or the event via social media. Not all fans have the means or desire to use cell phones, social media, or to disclose their private details.
• Share those great pics, if you are able! If you are planning to take photos during the meetup, please do your best to give reasonable access to the photographs to the fans who participate in your meetup.
• Have fun and please know we’re grateful for you! We know you want to host a cosplay meetup because you love the cosplay community, and we love you for that. Go get ’em.

Anime NYC is committed to fostering an atmosphere where attendees can count on a safe, inclusive, and rewarding experience, and harassment is the opposite of the community we want to create. If you feel harassed or see harassment, please report it to a member of our security team. Harassment of any kind is unwelcome at Anime NYC.

For your own safety, if you feel that you are being harassed please report your problems to us before anyone else. If you cannot find a Staff, Crew, or Security to assist you, please go to the information desks located near registration. Please report to us before taking matters into your own hands (such as personally confronting the aggressor or posting on social media). We have professional security and they are properly equipped for these contingencies.

By presenting programming at Anime NYC (ANYC) programming participants (also referred to as panelists) agree to the following terms and conditions.

• Panelists understand that by accepting to present a panel at Anime NYC, they are agreeing to abide by all of Anime NYC’s policies including but not limited to our anti-harassment policy, security policy, and cosplay policy.
• Only confirmed panelists will be allowed to present on approved sessions at Anime NYC.
• Panelists agree to begin and end their program on time. Typically, there are 15 minutes in between each session, so beginning and ending on time allows for the room to clear and transition to the next event.
• Panelists must make every effort to communicate with the programming staff if their program needs to be canceled for any reason.
• Hate symbols (even as part of a cosplay) are not permitted at Anime NYC. Behavior deemed in violation of our panelist policy shall be determined by Anime NYC in its sole discretion.
• Hate speech or harassment directed toward a group of people based on race, gender, sexual orientation, appearance, age, disability, religion, etc. is not permitted before, during, or after your presentation. Behavior deemed in violation of our panelist policy shall be determined by Anime NYC in its sole discretion.
• In taking questions from the audience, panelists understand that they have no obligation to respond to any questions that make them feel uncomfortable and that they may ask the room monitor or other Anime NYC staff or crew to intervene if anyone is making the panelist or the audience uncomfortable or violating our anti-harassment policy.
• Panelists agree that Anime NYC reserves the right to adjust the time and/or location of my programming at any time. The staff will do their best to communicate any changes that occur in advance.
• Panelists understand that most panel rooms will have microphones, a screen, a projector with either a VGA or HDMI connection, and an audio patch and that panelists will need to provide my own laptop or other way to present the information. Panelists must submit needs as far as room setup and AV to the Content Coordinator at least 2 months in advance, but not all requests will be honored. Please refer to the Panelist Manual 4 weeks before the show to confirm what your AV setup is.
• Late programming applications will not be accepted.
• If you would like different passes such as VIP Passes, you may purchase them separately. In keeping with Anime NYC’s badge policies, all fan badge sales are final and no refunds will be given.
• Anime NYC DOES NOT pay speaking or appearance fees nor does it cover travel, lodging, or meals.
• Approved panelists with ADA or accommodation needs should make sure to note those needs on their Programming Application or submit them to the Content Coordinator at least 4 weeks to the show.

Anime NYC is committed to supporting the best of anime and manga. As such, the sales of unofficial items are not welcome. Our staff and publisher representatives will walk the exhibit hall periodically throughout the weekend, and should either request any item be removed because of a violation of this policy, such products must be immediately removed from display and sold no further. Exhibitors with larger or repeated violations risk being removed from the event without refund, restricted from future editions of Anime NYC, and in some cases, criminal fines and prosecution.

It is the responsibility of every exhibitor to follow this policy, detailed below…

Bootlegs
All merchandise for sale in the exhibit hall must be officially licensed products. You cannot sell unofficial, unlicensed, or bootleg products. This includes but is not limited to…

• Blu-rays and DVDs
• Posters and Wall Scrolls
• Toys and Plush
• Replicas and Props
• Costumes and Apparel
• Jewelry and Accessories

Parody Goods and Apparel
The sale of parody goods and apparel is allowed providing items are actual parody or otherwise transformative. For example, if it is simply a shirt you have made with Dragon Ball art on it, it’s not a parody, and it may be considered bootleg merchandise.

Fan Art and Fan Crafts
Fan art and fan crafts are generally not allowed for sale in the exhibit hall and fall into out bootleg merchandise policy. Should you wish to sell fan art or fan crafts at Anime NYC, you should appear in our Artist Alley.

Doujinshi
The sale of Japanese doujinshi are allowed and do not fall under the bootleg merchandise policy.

Weapons
Exhibitors must follow our cosplay weapons policy. Prop firearms are allowed only if they can’t be mistaken for real weapons. If it looks like a real gun, it cannot come into Anime NYC. Realistic prop guns with brightly-colored caps are not allowed. No cap guns, airsoft guns, or BB guns at all. Prop weapons are allowed at Anime NYC as long as they’re made of cardboard, foam, or similar light material. Plastic and wooden prop weapons are generally OK but must be reviewed by our security team. No metal weapons, sharp weapons, or blunt weapons. This includes items like bokken and baseball bats.

Anime NYC welcomes artists from around the world, and we want to celebrate fans of anime and manga and their artistry. We encourage original prints, crafts, comics, etc, but please read this policy to assure your table follows our guidelines. Should a staff member or publisher representative ask you to remove any item from display and sale, you must do so immediately. Failure to follow this policy puts you at risk of being removed from the event without refund, restricted from future editions of Anime NYC, and in some cases, criminal fines and prosecution.

• You are allowed to exhibit in Artist Alley with both art featuring characters of your own creation as well as fan art and fan crafts based on anime, manga, and pop culture series. We define “fan art and fan crafts” as original work you have created based on licensed, copyrighted material and characters.
• The sales of any item which reproduces official artwork is not allowed. You cannot use official poster art, key art, screenshots, logos, or other materials you did not draw yourself. This includes making buttons, pins, bags, keychains, etc. with official art.
• The sale of any item which reproduces the artwork of other fans is not allowed. For example, you cannot copy another artist’s work from DeviantArt or similar sites and call it your own, and you cannot use this artwork as the basis for other fan art or fan crafts. Do not trace, copy, or place Photoshop filters over any art you didn’t create. The alteration or modification of an existing work is not considered an original work.
• The original creator of the fan art must be present at your Artist Alley table. Booth sharing and collectives are allowed, providing each artist is at Anime NYC.
• 3rd party dealers cannot sell the work of fan artists.
• Mass-produced fan art and fan crafts are not allowed. While artists are allowed to sell buttons, pins, bookmarks, keychains, and apparel, all must be limited in nature. Mass-produced fan art and fan crafts may be considered bootleg merchandise and subject to removal.